Telephone Conference Calls to Manage Meetings
Five Reasons to Hold Low-Cost Telephone Meetings
Jun 22, 2009
Business telephone conference calls have become more popular with improved technology. A small/home business owner can plan and organize a conference call based on company needs.
A conference call service is a telephone service which allows numerous participants to connect during a pre-arrange date and time. For instance, training a class of 25 people in a physical location may require locating a space at a hotel, ordering meals, and paying for conference space.
By using a business telephone conference call, a business owner hold virtual meetings on a regular basis. A business does not have to shut its door for several hours because the staff needs to commute to a physical space.
There are several specific reasons when a business owner can use a business telephone conference call. Some reasons include sales presentations, project meetings, weekly team meetings, training classes, and monthly team meetings.
Sales Presentations
During a telephone conference call, the conference speaker may provide conference participants with helpful reminders on increasing presentation skills to a target sales audience, upgrading selling skills, and finding a sales mentor.
Project Meetings
A conference calls can give a project manager ideas about establishing a budget, scheduling company meetings, and hiring staff.
Weekly Team Meetings
A weekly team meeting is centered around a short time frame. For instance, the district manager for clothing company may need to know about a 2 day sale. This information will allow the manager to create a quick plan.
Training Classes
A conference call can explain new training information. An example is a corporate librarian who wants to explain the new catalog system to the library staff. The librarian can encourage questions and answers to help clarify any information.
Monthly Team Meetings
A monthly meeting can be centered around a specific issue which needs several weeks to see results. A perfect example is a sales manager who may need to perform follow-up for a new commission plan. A conference call can allow sales staff to give detailed sales updates.
Things to Remember When Teleconferencing:
- Typically, telephone conference calls are short.
- The most simple telephone conference can be performed using a three-way call via a telephone company while a standard business teleconference will have 4 or more participants who call on a specific date and time.
- A company-related telephone conference should discuss only business issues.
A conference leader should research numerous conference call providers to find the best service. Some services may be better geared towards smaller companies than larger companies.
For additional information on saving time with conferencing, please view the article, An Introduction to Video Conferencing.
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